Publication System () is committed to protecting the privacy and confidentiality of authors, reviewers, editors, readers, website visitors, and other individuals who use its journals, submission systems, and publishing services.
This Privacy Policy explains what personal information may collect, how it is used and protected, and the rights available to individuals under applicable data-protection laws.
Information We Collect
may collect information necessary to operate its journals and publishing services, including:
Name and contact details
Email and mailing addresses
Institutional affiliation and professional position
ORCID or other researcher identifiers
Account and profile information
Manuscripts, reviewer reports, editorial correspondence, and supporting files
Billing and invoicing information
Information submitted through forms, enquiries, or support requests
Technical information—including IP address, browser type, device information, access time, referring pages, and website-usage data—may be collected automatically for security, functionality, and service improvement.
does not intentionally collect sensitive personal information unless it is necessary for a legitimate publishing, legal, or ethical purpose.
How We Use Information
Personal information may be used to:
Create and manage user accounts.
Process manuscript submissions.
Administer double-blind peer review.
Communicate with authors, reviewers, and editors.
Manage editorial decisions, production, and publication.
Process invoices and publication payments.
Register DOIs and prepare article metadata.
Support indexing, archiving, and scholarly discoverability.
Respond to enquiries, complaints, and support requests.
Maintain website security and prevent misuse.
Improve journal systems and publishing services.
Meet legal, regulatory, contractual, and publication-ethics obligations.
Where permitted, may send journal updates, calls for papers, or other relevant academic communications. Users may unsubscribe from optional communications at any time.
Sharing of Information
Publication System does not sell or lease personal information and does not use personal data for behavioural advertising.
Information may be shared only where necessary with:
Editors and authorized editorial personnel
Reviewers, subject to the journal’s double-blind peer-review policy
Technical, hosting, production, email, payment, DOI-registration, indexing, and archiving service providers
Institutions, ethics committees, funders, or regulatory authorities when required to investigate a legitimate ethical concern
Governmental or legal authorities where disclosure is required by applicable law
Service providers may process information only for authorized purposes and are expected to maintain appropriate confidentiality and security safeguards.
Publicly Available Information
Information included in published articles, author biographies, editorial profiles, affiliations, acknowledgements, and other public sections of the website may be accessible worldwide.
Authors and editors should not provide personal information for public display unless they are willing for that information to appear online. Published scholarly records may remain permanently available to preserve the integrity of the academic record.
Cookies and Website Data
websites may use cookies and similar technologies to:
Maintain secure user sessions.
Remember user preferences.
Support account and submission-system functionality.
Monitor performance and identify technical problems.
Understand general patterns of website use.
Users may manage or block cookies through their browser settings. Disabling essential cookies may affect the functionality of some website or submission services.
does not use cookies to deliver third-party behavioural advertising.
Data Security
applies reasonable administrative, organizational, and technical measures to protect personal information against unauthorized access, loss, alteration, disclosure, or misuse.
Access to editorial and account information is limited to individuals and service providers who require it for authorized purposes. However, no online system or method of electronic transmission can be guaranteed to be completely secure.
Users are responsible for protecting their account credentials and should notify promptly if they suspect unauthorized access to their account.
Data Retention
Personal information is retained only for as long as reasonably necessary to provide publishing services, meet legal and contractual obligations, resolve disputes, maintain security, and protect the integrity of the scholarly record.
Records connected with submitted and published articles—including editorial correspondence, peer-review records, authorship information, and publication history—may be retained for an extended period where necessary for research-integrity, ethical, archival, or legal purposes.
When information is no longer required, it may be securely deleted or anonymized, subject to applicable obligations and legitimate publishing requirements.
User Rights
Depending on applicable data-protection laws, individuals may have the right to:
Request access to their personal information.
Request correction of inaccurate or incomplete information.
Request deletion of eligible personal information.
Request restriction of certain processing.
Object to certain uses of their information.
Withdraw consent where processing is based on consent.
Request a portable copy of eligible information.
Submit a complaint to an appropriate data-protection authority.
These rights may be limited where information must be retained to comply with legal obligations, protect publication integrity, establish or defend legal claims, or maintain an accurate scholarly record.
may request appropriate information to verify the identity of an individual before responding to a privacy request.
External Links
websites may contain links to external websites or services. Publication System is not responsible for the content, security, or privacy practices of external websites. Users should review the privacy policies of those services before providing personal information.
Policy Updates
Publication System may update this Privacy Policy to reflect legal, operational, technical, or publishing developments.
Revised versions will be published on the website with an updated revision date. Users are encouraged to review this policy periodically.
Contact Information
Questions, concerns, or requests concerning privacy and personal information may be directed to: privacy@pubsys.eshragh.co
Publication System will make reasonable efforts to review and respond to privacy requests in accordance with applicable data-protection requirements.
Publication System